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Observance of Rules and Regulations
Exhibitors are responsible for their contractor’s observance of all rules and regulations, and are liable for any damages arising directly or indirectly from any infringement.
All workers employed in the construction of the stand must wear identification badges provided by the Hall owner, I.C.E Hanoi at all times when they are in the exhibition halls. Personnel without proper badges will be refused entry into the exhibition halls. Please refer to Form 15 for Contractor’s Badges.
Removal of Rubbish
During the build-up period, exhibitors and their contractors will be responsible for day-to-day removal of debris (i.e. empty paint cans, lumber scraps, etc.). Failure to do so will result in the exhibitors being liable for the service fees involved in removing the debris.
Detailed drawings of stands must be submitted to the Organiser by the stipulated deadline for the approval of the relevant government authorities and the Organiser to ensure that the interests of all exhibitors are observed.
The exhibiting company and their appointed contractor(s) shall ensure the structural integrity of their booth design.
In the construction of the booth, existing fixtures or walls may not be used in any way (e.g. nailing, wiring or fixing of items to any existing structure).
Exhibitors and their appointed contractors must strictly adhere to the schedule given by the Organiser. In accordance with the Organiser’s build-up schedule, carpet and main structures must be installed within 24 hours of the commencement date.
Failure to comply with these regulations may result in the delay of installation of electrics and equipment move-in, and any consequential costs incurred will be charged to the exhibitor.
Fire Regulations/Covered Ceilings
All materials used in the stand construction must be fire-retardant in accordance with local regulations.
All booths must be carpeted or laid with some form of flooring as clear demarcation of contracted space. All carpet and floor covering must be affixed with double-sided tapes. These tapes are to be removed during the dismantling period. The use of paint or other adhesives on the floor of the exhibition hall is strictly forbidden.
Backwall / Sidewalls
With the exception of “island” (4-side open) booths, a backwall must be installed for every booth. Booth with adjoining neighbour(s) must also be installed with the necessary sidewall(s).
The permitted stand height is 2.5m (8.3ft). Any design for a structure exceeding 2.5m in height must be submitted for approval at least 10 weeks prior to the exhibition and will be considered on a case-by-case basis. If approved, this structure will be restricted to a distance of 1 metre (3.28ft) away from the dividing walls of the adjoining stands. This restriction also applies to overhead structure suspended from the existing hall ceiling.
For booths in the exhibition Hall A, the maximum stand height allowed is 4.5m*.
* Depends on its location, individual structure will have different height, so please check with the Organiser if the location of your booth allows the height of 4.5m.
* For booths in Hall A2/ A3, the maximum stand height construction allowed is 4.0m (Perimeter stands is 3.5m)
All stands in the exhibition, irrespective of height, must have at least half of any frontage facing an aisle left open, or fitted with transparent (clear see-through) material. This area must be left visibly free of obstruction.
Each side of the exhibition stand should not be obstructed for more than 3 metres continuously
At the close of the exhibition, it is the joint responsibility of the exhibitor and contractor to dismantle and remove the stand in accordance with the dismantling schedule specified by the Organiser. All debris and carpets must be cleared by the exhibitors and/or their contractors as per the tear-down schedule given by the Organiser. Failure to do so will result in the contractors/ exhibitors being liable for service fees incurred.
In the event of any occurrence not foreseen in these Rules & Regulations, the decision of the Organiser shall be final.
I.C.E Venue Regulations
(a) Exhibitors may appoint their own contractor for stand design and/ or construction subject to them being approved by the Organiser and hall management, I.C.E.
(b) Detailed stand design drawing (elevations, layout plans and perspective views) must be submitted to the Organiser 10 weeks before the show. For double storey stands, this must be submitted 3 months before the show.
(c) All approved contractors must lodge a refundable security deposit, equivalent to USD10.00 per square metre to I.C.E, based on the contracted booth space. Upon approval, the contractors are required to pay fees for contractors’ badges at USD5.00 per badge and management fees of USD6.00 per square metre payable to I.C.E based on the contracted booth space, as per venue regulations. This is to ensure that the rules and regulations of both the Organisers (as contained in this Manual) and I.C.E are abided by and to cover any damages arising directly or indirectly from any infringement. This is without prejudice to any additional claim the Organiser or I.C.E may have on the contractor and/or the exhibitor if the damages exceed the deposit.
NOTE: General Information on page 4 and Exhibition Rules & Regulations on page 6 – 9 should be read together with this form.